Charging for home recharging of company cars: instructions for companies

With the democratization of electric company vehicles, companies are faced with a new problem: how to manage the home recharging. How can we ensure fair and transparent reimbursement of electricity costs incurred by employees? What tools are available to automate invoicing? And what are the company's obligations? As charging stations make their way more and more into personal garages, it's becoming essential for fleet managers and HR officers to set up a clear, fair and compliant framework. This article guides you through the implementation of a home charging system that is effective for both the company and its employees.

Define a clear framework for home recharging

When a company provides an electric company vehicle, it must also ensure that recharging at home is included in the employee' s business expenses. This requires a solid legal and operational framework.

Why regulate billing for home recharging?

Home recharging offers several advantages: it is generally less expensivemore convenient for the employee, and ensures that the vehicle is always ready in the morning. But in the absence of clear rules, it can also generate :

• Administrative uncertainties: who pays for what? How do you justify consumption?
• Unequal treatment of employees (depending on their supplier, price per kWh or type of installation).
• The risk of disputes or abuse, in the absence of clear proof of vehicle consumption.

That's why it's essential to set up a standardized measurement, reimbursement and control system, to be included in the vehicle hire contract from the outset.

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What the regulations say

To date, there is no specific legislation governing the invoicing of home recharging for company vehicles. However, reimbursement is authorized, provided that it is based on elements that are justifiable, verifiable and consistent with professional use. This means that the company :

• Can reimburse all or part of the cost of home recharging,
• Must be able to prove that the kWh consumed are indeed linked to the use of the business vehicle,
• Must include this reimbursement as a business expense, non-taxable for the employee (and not as a benefit in kind).

This is where measurement tools, connected terminals and consumption management platforms come into play.

Choosing the right billing method: between simplicity and precision

There are several options available to companies for managing home charging invoicing. The choice depends on the level of precision required, the number of vehicles involved, and whether or not the process is to be automated.

The main reimbursement methods available

Here are the models most commonly used by companies to reimburse home charging for company vehicles:

• Monthly fee: a fixed amount is paid each month, estimated on the basis of average vehicle use.
• 👉 Advantage: administrative simplicity.
• 👉 Limitations: lack of precision, risk of over- or under-reimbursement.
• On-bill reimbursement: employees submit their electricity bills, and the company reimburses a portion of the kWh consumed.
• 👉 Advantage: traceability of expenses.
• 👉 Limitation: tedious to manage, difficult to distinguish vehicle-related kWh.
• Connected terminal with dedicated measurement: the best option for accurate, automated reimbursement. A terminal installed at the employee's home accurately measures the energy consumed by the vehicle.
• 👉 Advantages: reliability, automation, transparency.
• 👉 Limitation: initial investment required (terminal, installation, supervision).

💡 Tip: opt for MID (Measuring Instruments Directive) certified terminals, which guarantee reliable measurements and facilitate tax inspections.

The key role of supervision platforms

To take this a step further, some companies have integrated supervision tools that allow you to :

• Automatically track each recharging session,
• Allocate consumption to the right vehicle or employee,
• Generate automated billing reports,
• Integrate data into accounting and HR tools.

Solutions like the one offered by Bump provide these key functionalities, as well as managing maintenance, remote supervision and alerts. For companies with several employees equipped with company vehicles, this saves invaluable time, reliability and compliance.

Integrating home recharging into the company's mobility policy

Managing home charging cannot be an isolated issue. It must be part of an overall electric mobility strategy. By structuring the approach, the company can reinforce the coherence of its actions and ensure a seamless experience for its employees.

Formalize a clear protocol in the provision contract

As soon as an electric vehicle is delivered to an employee, it is important to define the operating rules. A rider to the employment contract or a commitment document can formalize :

• Installation of a terminal at the employee's home (paid for by the company or not),
• The reimbursement method chosen (flat-rate, statement, supervision),
• Rules in the event of a change of accommodation, contract or termination,
• Maintenance and breakdown responsibilities,
• Minimum duration of vehicle use to justify installation of a charging station.

A precise framework avoids gray areas, provides security for both parties, and facilitates large-scale deployment.

Raising awareness and training employees

Even with the best tools, misuse can ruin the effectiveness of the system. Employee training is therefore essential:

• Correct use of their charging station (compliance with charging times, rapid release of the station, etc.),
• How to read their consumption and understand their bills,
• The importance of recharging during off-peak hours if possible,
• The distinction between professional recharging and personal use.

Some companies go a step further by including training in electric driving and good energy habits. A small investment for big savings over time.

Take into account the tax implications of benefits in kind

The use of an electric company vehicle, and the fact that the employer covers the cost of charging the vehicle at home, can have tax consequences in terms ofbenefits in kind (AEN). According to thedecree of February 25, 2025, electricity-related expenses incurred by the employer for recharging the vehicle are valued after application of a 70% allowance, up to a limit of €4,582 per year in 2025. It is therefore crucial for companies to fully understand these implications in order to optimize the tax management of their electric fleet.

How about simplifying things? The Bump model for home charging

Rather than multiplying tools or manual reimbursement systems, some companies are opting for a centralized, automated approach. This is exactly what Bump offers with its turnkey home recharge management model.

A complete solution for electrified fleets

Bump supports companies in the electrification of their fleets, including management of the home recharging as a central link in their offer. Their approach is based on three pillars:

• Installation of a certified terminal at the employee's home, with an integrated meter to measure precisely the kWh consumed by the company vehicle.
• Connection of the terminal to the Bump supervision platform, for real-time monitoring of charging sessions and transparent access to data.
• Automated invoicing or reimbursement, via monthly reports, associating each recharge with the right user, vehicle and site.

What's in it for the company?

Choosing Bump to manage home recharging means :

• Eliminate the administrative burden associated with manual statements or receipts submitted by employees,
• Ensure full traceability of energy expenditure for each vehicle,
• Improve the employee experience, as they no longer have to pay in advance or deal with paperwork,
• Respect good tax practices in the event of an audit, thanks to a certified measurement system.

💡 In a word: simplicity, reliability and control. Bump transforms a complex problem into a lever for efficiency, at the service of electric mobility in the workplace.

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